Two pairs of hands at a wooden kitchen table planning a group trip: an open notebook with a sketched calendar grid, mugs of tea, a folded paper map, and a small terracotta thyme pot in a cottage kitchen.

Guides for the organiser

The bits nobody warned you about.

Practical answers for the person doing the work. Money, decisions, deadlines, dietaries.

New to this? Start with the full guide to group trip planning.

Step 01
Plan the trip
Lock dates, destination and budget before anyone starts browsing.
- The order to plan things in
  What to lock first, what to leave open, and how to stop the trip drifting for months.
  Read guide ›
Step 02
Pick a place
Shortlist, share, decide. Before the group chat goes quiet.
- Picking somewhere everyone agrees on
  How to narrow twelve listings into one decision before the group chat goes quiet.
  Read guide ›
Step 03
Handle the money
Nobody wants to ask. Here’s how to do it without becoming the awkward one.
- Splitting costs without becoming the bank
  What to do when you've fronted £800 and three people are 'getting back to you' about their share.
  Read guide ›
- Collecting deposits without chasing
  Scripts for asking, timing for asking again, and what to do when one person still hasn't paid.
  Read guide ›
Step 04
Sort the details
Insurance, dietary requirements, and the things that catch you two weeks out.
- One policy, twelve people
  Whether group travel insurance is worth it, what it covers, and where to find one.
  Read guide ›
- Allergies and dietaries, sorted once
  How to collect everyone's requirements one time, share them with the host, and stop fielding 'is there anything for vegans?' the morning of.
  Read guide ›